Compliant invoices, issued when the parcel leaves.
Invoices, partial invoices and corrections come straight from the order: VAT per line, PDF/A-3 with ZUGFeRD, XRechnung for public buyers, delivered the way each channel expects.
RE-2026-10418Partial invoice 1 of 2
Delivery 1 · issued 24 Oct, 09:17
Details
- Buyer
- Stadtwerke Musterstadt
- Leitweg-ID
- 04011000-1234512345-06
- Order
- AU-2026-31790
- Number range
- RE-2026 · next 10419
- Due
- 23 Nov 2026 · 30 days
Delivery
RE-2026-10418
Stadtwerke Musterstadt
Accounts payable
Am Markt 1 · 12345 Musterstadt
Leitweg-ID 04011000-1234512345-06
Scan to view your order,
shipments and documents
PDF/A-3 · ZUGFeRD · XRechnung
The problem
Invoices are written in one place and uploaded, mailed and booked in three others.
Every marketplace wants documents its own way, public buyers need an XRechnung, and your accountant asks for the PDFs again at month-end. Every manual step is a chance for a wrong rate, a missing document or a gap in the numbers.
How it works
From label to booking in six automatic steps.
From label to invoice
Shipment bookedDHL · 00340434…703909:16Invoice issued2026-00041209:16Order invoicedAU26-0187709:1601
Shipped, then invoiced
The shipment booking with its tracking number triggers the invoice. One invoice per order, or one per delivery if you approved a partial delivery.
VAT per line
OSS · ATConsumer in Graz · rate of the destination
USB-C cable 2 m20 %29.90GaN charger 65 W20 %44.90Shipping20 %4.90incl. 20 % VAT€79.7002
Calculated per line
The VAT decision sets the tax case and country, including OSS rates of the destination. Each line takes its rate from the article’s tax category.
One document, every format
2026-000412.pdfPDF/A-3 · readable for peoplefactur-x.xmlZUGFeRD · embedded in the PDF2026-000412-xrechnung.xmlXRechnung · with Leitweg-ID03
One document, every format
laeuft renders a PDF/A-3 with the ZUGFeRD data embedded, and an XRechnung for public-sector buyers with a Leitweg-ID. The files are stored with the document and never re-rendered.
Sent where it belongs
MediaMarkt ATMirakl upload
VoelknerMirakl upload
ConradZUGFeRD by mailStadtwerke MusterstadtXRechnung04
Delivered where it belongs
Each channel has its route: upload to the marketplace order, mail to the buyer with a link to the order page, or e-invoice by mail to an operator’s invoice inbox.
- −€29.90
Invoice correction
2026-K-00031
Corrects2026-000412ReasonReturn · 1 of 1 acceptedStill open to correct€49.80Cancel and reissue: people only
05
Corrected, never deleted
Returns become corrections with the accepted quantity. A correction never credits more than is open, and cancelling and reissuing stays with people.
Document image attached
Folder “laeuft Belege” · October
Document field 12026-000412Amount€79.70FilePDF/A-3 · ZUGFeRDLinked to its booking
06
Booked with its document
Issued documents become bookings for DATEV. The original file goes along as document image and is linked to exactly the bookings it belongs to.
The details
What a careful accountant would ask about.
- Gapless numbers per year
- The number is assigned in the same step that creates the document, after it is fully calculated. If anything fails, number and document roll back together.
- Your own number format
- One template per document type, starting with the year and one counter of 3 to 9 digits, e.g. 2026-000412. A changed template applies from the next year.
- Probe series before going live
- In probe mode laeuft creates complete documents with numbers like P-2026-000001 and sends nothing. Probe documents never use a real number and never reach DATEV.
- Rounding to the cent
- Line gross to the cent, net per VAT rate once from the sum, tax as gross minus net. The e-invoice carries a breakdown per rate.
- Tax categories as data
- Each article has a tax category; rates per country and start date are settings of your company, not code. Shipping and fees follow the goods, split by value if rates differ.
- Leitweg-ID, never guessed
- A public-sector buyer is marked by the Leitweg-ID on the customer. It is checked, copied into the order and printed as buyer reference. Without it, the buyer is not treated as public sector.
- Partial invoices per delivery
- If a partial delivery is approved, every delivery gets its own invoice and number. Shipping and fees are always on the first one; the last partial quantity is exactly the rest.
- Corrections with limits
- A correction never credits more than is still open per article, shipping and other items. From a return, laeuft proposes the accepted quantity and any return cost deduction.
- Delivery route per channel
- Upload to the marketplace order, mail to the buyer, mail to a fixed invoice inbox, or deliberately none with a reason. laeuft reads what each channel expects and blocks a route that cannot work instead of falling back silently.
- Every attempt on record
- Each delivery attempt stays on the document with route, target, blocks and hints. You can replan a delivery; nothing is overwritten.
- GiroCode and order page
- Invoices with an amount left to transfer carry an EPC QR code for banking apps. A second QR code opens the buyer’s order page with status and documents.
- Seller data per company
- Name, address, VAT ID, register, bank account and logo come from your company settings, never from the code.
Questions
Good to know.
Do I need e-invoices at all?+
In Germany, every business has had to be able to receive e-invoices since 2025. Issuing them for domestic B2B sales becomes mandatory in stages from 2027. laeuft creates every invoice as an e-invoice anyway, so you don’t have to switch later.
ZUGFeRD or XRechnung?+
Both from the same document. The PDF/A-3 with embedded ZUGFeRD data suits people and machines alike. Public-sector buyers with a Leitweg-ID get the XRechnung. Where a marketplace operator asks for a specific form, you set it per channel.
Can I try it without sending anything?+
Yes. Invoicing has three modes: off, probe and live. In probe mode laeuft issues complete documents in a separate probe series, records exactly what it would send and compares every document with your current invoices.
Can an agent cancel an invoice?+
No. Cancelling and reissuing an invoice is reserved for people. Agents can prepare corrections, but anything that changes an issued document beyond a correction stays with you.
What happens when a marketplace requires the invoice?+
Then the upload is the required route. If it fails, laeuft does not quietly mail the invoice instead; the document shows the block and the reason, and you decide.
We onboard sellers one at a time.
Tell us where you sell and how you ship, and we’ll show you laeuft on your own orders.